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How to Tender for Available Weeks at Doornkop Fish & Wildlife Reserve

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Every year, a limited number of Doornkop Fish & Wildlife Reserve weeks become available for purchase through a formal tender process. 

If you’re a current Doornkop shareholder or interested in increasing your time ownership at the Reserve, this is a great opportunity to secure additional weeks. Below is a step-by-step guide on how to participate in the tender process.

1. What is the Tender About?

Doornkop Fish and Wildlife Reserve Share Block periodically offers specific timeshare modules for sale via tender. The sale is conducted in accordance with the company’s lien and pledge over those modules, and each tender round includes a schedule listing the available weeks.

Please note that the following costs will still be applicable:

  • The 2025/2026 levy, and

  • Share transfer costs, which will be payable by the successful bidder.

2. How to Submit Your Tender

All tenders must be submitted in writing via confidential email.

Submission details:

  • Email: sbtenders@vrs.co.za
  • Subject Line: TENDER – DOORNKOP FISH AND WILDLIFE RESERVE 
  • Attention: Bendre Stoltz

You may tender for individual weeks or for groups of weeks. Ensure your tender form is fully completed and clearly indicates which weeks you are bidding for.

3. What Happens After You Submit

After receipt of a tender:

  • All tenders are reviewed by the Tender Committee and verified by the Adjudicating Officer.

  • Successful bidders will be notified and provided with an invoice for the tendered amount and the applicable share transfer fees.

  • Unsuccessful bidders will be advised electronically that their tender was not successful.

4. Payment and Transfer Process

If your tender is successful:

  1. You’ll need to pay the tender amount and transfer fees within 7 days of receiving the invoice.

  2. Once payment and all signed documents are received, the share transfer process will begin.

  3. Transfers typically take 10–12 weeks to finalize.

If payment is not made within the required timeframe, your tender will automatically lapse and the week will be offered to the next highest bidder.

5. Important Notes and Conditions

  • The Tender Committee’s decisions are final and binding.

  • An administration fee of R250 will be charged if a tenderer retracts their offer after payment.

  • If the original defaulter settles their outstanding balance before the tender is awarded, that week will be withdrawn from the sale.

  • If, within 180 days of the transfer, a previous member provides proof that their levies were paid before the tender was awarded, the share may be transferred back to them, and the new member will be refunded.

Why Participate?

Tendering is an excellent opportunity to:

  • Expand your holiday ownership at Doornkop,

  • Secure a preferred week or season, and

  • Invest further in a destination you already love and know well.

By acquiring additional weeks, you not only increase your time at the Reserve but also contribute to the sustainability and vibrancy of the Doornkop community.

SUBMIT A TENDER APPLICATION:

FIRSTLY, review all the weeks available for tender:
CLICK HERE TO VIEW TENDER SCHEDULE

To submit a tender for a Doornkop Fish & Wildlife Reserve week simply complete the form below and click “SUMBIT TENDER”. Our team will be in contact with you soon to confirm receipt of the tender.

Tender Form:

Need Help?

If you have any questions or need guidance in completing your tender, please contact Bendre Stoltz at sbtenders@vrs.co.za for assistance.

Don’t miss this opportunity to own more of your favourite getaway destination at Doornkop Fish & Wildlife Reserve.

CONDITIONS OF TENDER:

  1. Tenders are to be clearly marked as follows: TENDER DOORNKOP FISH AND WILDLIFE RESERVE SHARE BLOCK (PTY) LTD and sent timeously to sbtenders@vrs.co.za for the attention of Bendre Stoltz.
  2. Tenders will be adjudicated by the Board’s Tender Committee and verified by the Adjudicating Officer after the cut-off date is 20 November 2025.
    1. Successful tenders will be advised of the modules awarded to them after the verification thereof by the Adjudicating Officer.
    2. Unsuccessful tenders will be sent electronic advice that they were not successful.
    3. Once the tender price has been made the successful tender(s) will be called upon to effect payment of the share transfer costs prior to the transfer being processed.
    4. Successful tenders must deposit the total tender price and related fees in the nominated bank account within 7 days after receipt of the relevant invoices.
    5. Should the successful tender purchase price not be paid within the stipulated time, the awarded tender will automatically lapse.
    6. The lapsed tender will then be offered to the unsuccessful bidders in order of the highest to lowest bids received.
    7. Should the successful bidder retract the tender offer after it was awarded, the retracted tender will then be offered to the unsuccessful bidders in order of the highest to the lowest bids received.
    8. In all instances, the same conditions as contained in this tender document will be applicable.
    9. In the event that no tender offer is accepted on any lapsed and/or retracted tender, the week will be added to the next tender schedule.
  3. Should any of the defaulting member’s effect payment of the outstanding balance prior to the awarding of the tender, that week in question shall be withdrawn, and the tender list amended accordingly.
  4. If within a period of 180 days after the tender has been awarded and the transfer to the new member already effected and a member whose week was thus sold on tender, submits positive and substantiated proof to the Company that their levies and all outstanding amounts on their levy account were fully paid prior to the tender being awarded, then the new member will as a consequence of this process and suspensive condition, consent to the transfer of the modules and shares in question back to the previous member, subject thereto that the new member will be refunded all monies paid in respect of the tender, registration, and share transfer costs. In the event that the week has not been reserved or occupied by the new member, the previous member will be permitted to use the week against full settlement of the then current balance due on the account including all costs.
  5. The Tender Committee and the Adjudicating Officer’s awarding of the successful tenders will be regarded as final and binding, and no correspondence will be entered into regarding the process or adjudication thereof.
  6. Tenders not received timeously, or incomplete tender documents will be rejected without further notice to the tenderer.
  7. The attached tender form needs to be fully completed and submitted.
  8. The Board reserves the right to withdraw weeks from the tender list due to payment thereon or in consequence of the Tender Committees’ recommendation in this regard.
  9. An administration fee in the amount of R250.00 will be charged should the tenderer retract their offer after payment has been made.

NOTES: Should your tender be awarded; you will be invoiced for the tendered amount and the share transfer fees.
Please note that once the fully completed and signed Share Transfer documents and payment of the aforementioned fees have been received, the share transfer process takes between 10 – 12 weeks to finalize.